This guide is in English for now. The tool itself works in your language.
Debit Note › Help › Making it
Debit note to a supplier (purchase side)
When you send goods back to a supplier, or they charged a rate or tax too high, you send them a debit note: you now owe them less. The printed note also asks them for their GST credit note.
Step by step
- This note is against: Purchase. Purchase: you owe the supplier less (goods sent back, discount). The series becomes PDN/….
- Original invoice number and date. The supplier's bill number and date.
- Issued to: the supplier. Pick the saved supplier.
- Items. The goods sent back, or the overcharged difference, at the bill's GST rate.
- Save and send. In the App it lowers what you owe; goods sent back leave your stock. Your input tax credit goes down by the GST on it.
Worked example
Bill PSM/1189: 500 hinges at ₹30 + 18%. 20 were defective and sent back. Debit note PDN/26-27/002: 20 × ₹30 = ₹600, CGST ₹54 + SGST ₹54, total ₹708. Punjab Steel Mart's balance falls from ₹7,700 to ₹6,992, and stock falls by 20.
Rules and dates
For GST, the supplier issues the credit note (section 34(1)); your debit note is your own record and request. Reduce your ITC when the supplier's credit note appears in GSTR-2B.
Common mistakes and how to fix them
- Choosing Sale for a supplier. The customer side gets it. Switch to Purchase.
Try it now: it is free and needs no login.Open the debit note maker
Related help
Make a debit note to a customerA debit note raises an invoice already issued: the rate was billed too low, tax was charged short, or extra goods or…Sale side or purchase side?The question This note is against decides who owes whom. A credit note on the sale side lowers what your customer owes…Purchase bills and returnsEvery bill from a supplier goes in as a purchase bill. It adds to what you owe, brings the goods into stock, and its…